How Recruiting Hub International Ltd collects, uses, shares and protects personal information across our corporate website, business relationships and technology products.
Recruiting Hub International Ltd is a company registered in England and Wales with Company No. 13064342. Our registered and operating contact address is Office 189 Lynch Wood Park, Peterborough, PE2 6FY, United Kingdom.
For the personal data described in this Privacy Policy, Recruiting Hub International Ltd will normally act as the data controller. Where we process information solely on behalf of a customer using one of our software products, that customer may be the controller and we may act as its processor.
Privacy enquiries and data protection requests may be sent to info@rechubintl.co.uk.
Depending on how you interact with us, we may collect:
Please do not send special category data, criminal offence data or other highly sensitive personal information unless it is necessary and you have been specifically asked to provide it through an appropriate secure process.
We may obtain personal data directly from you when you use our website, submit a form, email or call us, attend a meeting, apply for a role, enter into a commercial relationship or use one of our products.
We may also receive information from your employer, recruitment agencies, business partners, service providers, public professional profiles, publicly accessible company sources, event organisers, subsidiaries or customers that use our technology.
| Purpose | Typical lawful basis |
|---|---|
| Responding to enquiries, arranging demonstrations and discussing products or partnerships | Legitimate interests; steps taken at your request before entering into a contract |
| Providing products, services, support and account administration | Performance of a contract; legitimate interests |
| Managing suppliers, customers, partners, subsidiaries and commercial relationships | Performance of a contract; legitimate interests; legal obligation |
| Operating, securing, maintaining and improving our websites and systems | Legitimate interests; legal obligation where applicable |
| Recruitment, employment applications and workforce administration | Steps before entering into a contract; legitimate interests; legal obligation; employment-law conditions where applicable |
| Sending relevant business-to-business communications or requested updates | Legitimate interests or consent, depending on the communication and applicable law |
| Preventing fraud, misuse, cyber incidents and unlawful activity | Legitimate interests; legal obligation |
| Establishing, exercising or defending legal claims and complying with regulators | Legal obligation; legitimate interests |
Where we rely on legitimate interests, those interests may include operating and growing our business, protecting our systems, improving our products, communicating with business contacts and managing commercial relationships. We consider whether these interests are overridden by your rights and interests.
Some of our recruitment products may use artificial intelligence to assist with candidate matching, screening questions, summaries, transcripts, scores, recommendations and workflow prioritisation. The information used may include experience, qualifications, skills, location, availability, role requirements and responses provided during recruitment activity.
AI-generated information is intended to support authorised recruiters and hiring professionals. Unless a separate notice expressly states otherwise and an appropriate lawful basis and safeguards apply, our corporate policy is that final hiring decisions should not be made solely by automated processing where the decision produces legal or similarly significant effects.
Individuals may request information about relevant automated processing, ask for inaccurate information to be corrected and, where applicable, request human review or contest a decision. Product customers acting as controllers are responsible for their own recruitment decisions and notices.
We may share personal data where reasonably necessary with:
We do not sell personal data as a standalone commercial product.
Our business and products may involve teams, customers, suppliers or infrastructure outside the United Kingdom. Where personal data is transferred internationally, we will use an applicable legal transfer mechanism, such as UK adequacy regulations, the UK International Data Transfer Agreement, the UK Addendum to approved contractual clauses or another lawful safeguard.
You may contact us for further information about safeguards relevant to your personal data.
We retain personal data only for as long as reasonably necessary for the purpose for which it was collected, including legal, accounting, security, dispute and regulatory requirements. Retention depends on the type of information and relationship.
These periods may be extended where information is required for an active claim, investigation, legal hold or regulatory obligation.
Depending on the circumstances and lawful basis, you may have rights to:
Request a copy of personal data we hold about you.
Ask us to correct inaccurate or incomplete information.
Ask us to delete information where a legal exception does not apply.
Ask us to limit processing in certain circumstances.
Object to processing based on legitimate interests or direct marketing.
Request eligible information in a structured, machine-readable format.
You have the right to object at any time to direct marketing. You may also object to processing based on legitimate interests, although we may continue where we demonstrate compelling legitimate grounds or need the information for legal claims.
Where processing is based on consent, you may withdraw consent at any time without affecting processing carried out before withdrawal. We may need to verify your identity before acting on a request.
Our website may use strictly necessary cookies for security and functionality. Subject to your choices and applicable law, it may also use analytics or preference technologies to understand website performance and improve the user experience.
Where non-essential cookies are used, they should be controlled through an appropriate cookie consent mechanism. Browser settings may also allow you to block or delete cookies, although some website functions may then operate differently.
We use reasonable technical and organisational measures designed to protect personal data, including access controls, authentication, logging, backups, secure hosting practices and staff or supplier confidentiality controls where appropriate. No internet-based service can be guaranteed to be completely secure.
Our corporate website and business products are not directed at children. We do not knowingly collect personal data from children through this website. Recruitment products may only process information relating to younger individuals where the relevant customer has an appropriate lawful basis, safeguards and authority.
Please contact us first at info@rechubintl.co.uk so that we can try to resolve your concern.
You also have the right to complain to the UK Information Commissioner's Office. Information about raising a concern is available through the ICO's official website.
We may update this Privacy Policy to reflect legal, regulatory, operational or product changes. The effective date at the top of the page identifies the current version. Material changes may also be communicated through the website, a product interface or direct notice where appropriate.